The secretary (or his assistant) has full access to enter reports. Appointed users have VIEW ONLY access and non-appointed users have no access. If the secretary uses an assistant, the assistant will go to Settings > Scheduling and check the Service Reports box on his copy of KHS. But only one user can enter reports for the congregation so if you are the secretary and have an assistant entering reports, he will need to enter all monthly reports and share his data with the secretary via a data exchange.

Group overseers should never use this screen to enter reports for their group. Instead, ask the secretary to email you an invitation to install the FSG companion program (see below). The FSG entry screen is similar to KHS and allows group overseers to email their reports directly to the secretary for easy import into KHS.

Werkbalk Purpose
Verstuur naar bijkantoor

Displays the congregations field service activity to be submitted to the branch by the 20th of every month.

When closing this screen, you will be prompted to close out the current reporting month. But do so only after submitting your report to the branch. It is important that you close out a month because this will ensure late reports are properly recorded and will allow the current monthly results to be used in several reports.

Number Reporting is the number of reports being submitted that month so late reports will be added to the total number reporting. This is not a count of the actual number of publishers, auxiliary and regular pioneers in the congregation.

Vergaderingsbezoek Record meeting attendance for the midweek and weekend meetings. You can also print a report similar to the S-88.
Verkondigerskaarten

Display an electronic version of the Congregation's Publisher Record. Select a Service Year from the dropdown to enter past reports directly into the grid. Past reports will not be flagged as late. You can enter past reports for the current service year and the previous service year. Reports for active publishers older than the previous service year will automatically be deleted.

The program supports the latest S-21 (12/18) and can be printed on standard paper. The older S-21 publisher cards are no longer supported.

Overzicht Display a list of available reports that can be viewed, e-mailed to another Elder, or exported.
Velddienstgroepen

Invite group overseers to download a program called FSG (Field Service Group) or FSG Mobile (for iPhone and iPad).  Registration is not required. Once installed, group overseer can record field service reports for publishers in their group. The invitation will include an attachment they must save to their desktop and import by clicking Import Publishers. If there are any changes to a group (new members, change to regular pioneer, etc.), you must send the group overseer a new publisher file. Group overseers will click Send Report to e-mail their reports to the secretary via an exchange file. The secretary will save the file to his Desktop and start KHS to import those reports.

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Fields Purpose
Filters You can filter the Publishers list by selecting one of the options in this dropdown list.
Verkondigers

Select a publisher from this list to enter their field service activity for the current reporting month.

Note: To quickly locate a publisher, click on any name in the list then type the first few characters of their last name.

Name Enter the publishers name as it should appear on the S-21 Congregation's Publisher Record.
Verspreidingen Total placements (printed and electronic).
Filmpjes Total videos shown.
Uren

Enter the number of hours. If a publisher has no hours to report, enter No report in the Remarks field. Check the Auxiliary Pioneer box when applicable. This box is only visible for baptized publishers.

Note: To report time in 15 min increments; enter 0.25 for 15 min, 0.50 for 30 min, or 0.75 for 45 min.

Nabezoeken Total return visits.
Bijbel- studies Number of different Bible Studies.
Opmerkingen

You can type up to 35 characters in this field.

For publishers who have no hours to report, enter a remark such as: No report.

Reports will be considered missing if they have no hours and no Remarks.

To enter hourly credits, enter the number of hour credits first followed by the description such as: 12 LDC project.

Hulppionier

Check if a publisher auxiliary pioneered.

Note: This button is only visible for baptized publishers.

Rapporten te laat

Check if a publisher handed in any reports after that month was submitted to the branch. 

Note: This button is not visible for Special Pioneers and Missionaries since they report directly to the Service Department.

Status

New: Began publishing during the past 12 months. Enter the date they began publishing.
Regular: Publishing more than 12 months.
Irregular: Did not turn in 1 or more reports during the past 6 months.
Inactive: Did not turn in any reports during the past 6 months. Enter the date they became inactive.
Reactivated: Was inactive but began publishing again. Enter the date they began publishing again.
In gemeente per: This is the date the publisher moved into the congregation.
Predikt sinds: Date the publisher handed in their first field service report.
Inactief tot: Date publisher last became inactive.
Actief sinds: Date publisher was last reactivated after becoming inactive.
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