The secretary (or his assistant) has full access to enter reports. Appointed users have VIEW ONLY access and non-appointed users have no access. If the secretary uses an assistant, the assistant will go to Settings > Scheduling and check the Service Reports box on his copy of KHS. But only one user can enter reports for the congregation so if you are the secretary and have an assistant entering reports, he will need to enter all monthly reports and share his data with the secretary via a data exchange.

Group overseers should never use this screen to enter reports for their group. Instead, ask the secretary to email you an invitation to install the FSG companion program (see below). The FSG entry screen is similar to KHS and allows group overseers to email their reports directly to the secretary for easy import into KHS.

Toolbar Purpose
Report to Branch

Displays the congregations field service activity to be submitted to the branch by the 20th of every month.

When closing this screen, you will be prompted to close out the current reporting month. But do so only after submitting your report to the branch. It is important that you close out a month because this will ensure late reports are properly recorded and will allow the current monthly results to be used in several reports.

Number Reporting is the number of reports being submitted that month so late reports will be added to the total number reporting. This is not a count of the actual number of publishers, auxiliary and regular pioneers in the congregation.

Meeting Attendance Record meeting attendance for the midweek and weekend meetings. You can also print a report similar to the S-88.
Publisher Records

Display an electronic version of the Congregation's Publisher Record. Select a Service Year from the dropdown to enter past reports directly into the grid. Past reports will not be flagged as late. You can enter up to 36 months of past reports. Reports more than 36 months old will automatically be deleted.

The program supports the latest S-21 (12/18) and can be printed on standard paper. The older S-21 publisher cards are no longer supported.

Reports Display a list of available reports that can be viewed, e-mailed to another Elder, or exported.
Service Groups

Email invitations to group overseers to download a companion program called FSG (Field Service Group) which does not require registration (see note below). Once installed, group overseer can record field service reports for publishers in their group. They cannot add, edit, or delete publishers so the invitation email will include an attachment they must save to their desktop and import by clicking Import Publishers. If the service committee makes any changes to a group, the secretary must send the group overseer a new publisher file. The group overseers will click Send Report to email their reports to the secretary via an exchange file. The secretary will save the file to his Desktop and start KHS to import.

Note: Tech support is not available for FSG.

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Fields Purpose
Filters You can filter the Publishers list by selecting one of the options in this dropdown list.

Select a publisher from this list to enter their field service activity for the current reporting month.

Note: To quickly locate a publisher, click on any name in the list then type the first few characters of their last name.

Name Enter the publishers name as it should appear on the S-21 Congregation's Publisher Record.
Placements Total placements (printed and electronic).
Video Showings Total videos shown.

Enter the number of hours. If a publisher has no hours to report, enter No report in the Remarks field. Check the Auxiliary Pioneer box when applicable. This box is only visible for baptized publishers.

Note: To report time in 15 min increments; enter 0.25 for 15 min, 0.50 for 30 min, or 0.75 for 45 min.

Return Visits Total return visits.
Bible Studies Number of different Bible Studies.

You can type up to 35 characters in this field.

For publishers who have no hours to report, enter a remark such as: No report.

Reports will be considered missing if they have no hours and no Remarks.

To enter hourly credits, enter the number of hour credits first followed by the description such as: 12 LDC project.

Auxiliary Pioneer

Check if a publisher auxiliary pioneered.

Note: This button is only visible for baptized publishers.

Late Reports

Check if a publisher handed in any reports after that month was submitted to the branch. 

Note: This button is not visible for Special Pioneers and Missionaries since they report directly to the Service Department.

Publisher Status

New: Began publishing during the past 12 months. Enter the date they began publishing.
Regular: Publishing more than 12 months.
Irregular: Did not turn in 1 or more reports during the past 6 months.
Inactive: Did not turn in any reports during the past 6 months. Enter the date they became inactive.
Reactivated: Was inactive but began publishing again. Enter the date they began publishing again.
Moved in: This is the date the publisher moved into the congregation.
Began publishing: Date the publisher handed in their first field service report.
Last inactive on: Date publisher last became inactive.
Last reactivated on: Date publisher was last reactivated after becoming inactive.
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